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Component Import New Components

The Import Component function allows you to upload multiple new components at once using a structured Excel template. This tool is accessible from the main navigation menu and is available only to users with the appropriate permissions.

This feature is designed to simplify the creation of components in bulk. It is particularly useful for sourcing, product development, and supply chain teams who manage a high volume of updates for materials like fabric, trims, branding, and packaging.

Quick Check - Before You Start
  • You have create permission for components (otherwise Import Component will not appear).
  • You will download a fresh Import Template from the Import Component window before filling data.
  • Dropdown columns (for example Type, Supplier, Brand, Currency) match Site Settings exactly.

Steps to Import New Components

Step Description
1 From the main navigation menu, click the Import icon and select Import Component.
2 In the pop-up window, click the hyperlink to download the Import Template spreadsheet.
3 Open the spreadsheet and fill in all required fields. It is critical that values in dropdown-based columns (e.g., Type, Supplier, Brand, Currency) exactly match the data configured in Site Settings.
4 Return to the pop-up, upload the completed file, and click Next.
5 Carefully review the uploaded data in the Preview Window to ensure accuracy.
6 Click Yes to confirm and begin the import process.
7 Once the import is complete, download the Import Summary file. This provides a record of the import and helps you troubleshoot any rows that may have failed.

Import Process at a Glance

1. Upload Template

Component Import 1

2. Preview and Confirm

Component Import 2

3. Download Summary

Component Import 3

Permissions Required

This function is only available to users with create permissions for components. If you do not see this option in the menu, please contact your system administrator.

Helpful information

  1. Always Use a Fresh Template: Before starting a new import, always download a fresh copy of the import template. System administrators may update the template with new fields or change validation rules. Using the latest version ensures your import file is compliant and reduces the risk of errors caused by outdated formatting.

  2. Prepare and Verify Your Data Offline: Before uploading, take the time to carefully prepare and verify your data in the spreadsheet. Double-check that all required fields are populated and that the data in dropdown-based columns (like Type, Supplier, and Brand) exactly matches the values configured in Site Settings. This proactive step can prevent most common import errors.

  3. Use the Import Summary for Troubleshooting: After each import, make it a habit to download and review the Import Summary. This file is crucial for identifying any rows that failed to import and understanding the reason for the failure. Use the feedback in the summary to correct your data and re-import any failed rows, ensuring a complete and accurate dataset.

Troubleshooting

Why is Import Component missing from the menu?

Access is limited to users with create permission for components.

Steps to resolve:

  1. Ask an administrator to grant component create access for your role.
  2. Refresh the session or sign in again after permissions are updated.
Many rows failed with validation errors—what is the usual cause?

Dropdown-driven fields (Type, Season, Supplier, Brand, Currency, etc.) must match Site Settings and existing master data exactly.

Steps to resolve:

  1. Cross-check each dropdown column against Site Settings.
  2. Remove extra spaces; align spelling and casing with the system lists.
  3. Download the Import Summary, fix the reported rows, and re-import.
I used an old spreadsheet—could that break the import?

Templates can gain columns or validation rules over time. Old files may omit required fields or use outdated column layouts.

Steps to resolve:

  1. Download a new template from Import Component for every import.
  2. Copy data into the new file column-for-column.
  3. Run the import again and review the Import Summary.