Retail Costing Type
The Retail Costing Type models costs and margins when you sell finished goods direct to consumers rather than wholesale import scenarios. It pairs with retail templates, base currency, and terms chosen at creation, many of which lock after save. Multi-supplier comparison remains available so merchandising can benchmark quotes while keeping retail-specific calculations intact.
Details
The Details section establishes the foundational information for your retail costing. This section is crucial as it defines the costing's unique identifier, description, and key financial parameters that drive all subsequent calculations.
For retail costings, the Details section includes:
| Fields | Description |
|---|---|
| Costing No. | A unique identifier for tracking and reference. This can be edited. |
| Description | A clear name that identifies the purpose of the costing. This can be edited. |
| Costing Type | Set to "Retail" to enable retail-specific calculations. This cannot be edited once selected from the Create New Costing pop-up. |
| Template | The pre-configured retail costing template that determines calculation structure. Users cannot change the template once selected. To configure templates, go to: Site Settings > Costing > Template. |
| Account Manager | The team member responsible for managing this costing. This can be edited. To configure the names in this list, go to: Site Settings > Company > Staff. |
| Base Currency | Your primary business currency (typically AUD for Australian businesses). This is dependent on the template being used. To configure the base currency for the template, go to: Site Settings > Costing > Template and edit the Base Currency field. |
| Terms | The trade terms (e.g., FOB, CIF) that govern the purchase. This cannot be edited once selected from the Create New Costing pop-up. |
| Purchase Currency | The currency used to pay suppliers. This cannot be edited once selected from the Create New Costing pop-up. |
Template Selection
Selecting the correct Template is essential for retail costings, as it determines the structure of calculations (including how margins, CODB, discounts, and rebates are computed). Ensure your administrator has configured appropriate retail templates in Site Settings > Costing > Template.
Customer
The Customer section in a Retail Costing Type is configured for end-consumer pricing models and focuses on RRP-based margin calculations.
| Field | Description |
|---|---|
| Customer | The client or retail channel for whom the costing is being prepared. This can be edited. To configure the list of customers, go to: Site Settings > Company > Customer. |
| Arrival Zone | The delivery zone for the customer, which may influence freight costs and logistics planning. This can be edited. To configure arrival zones, go to: Site Settings > Company > Arrival Zone. |
| Tax | The applicable tax rate or amount for costing is based on the tax settings defined for each customer. To configure the tax per customer, go to: Site Settings > Company > Tax. |
Retail vs Wholesale
Retail costings focus on RRP rather than Sell Price, ensuring retail-specific margin calculations and reporting.
Style
The Style section links your retail costing to the product information.
View Options (Column / Row)
You can switch between two layout views in the Style section to suit your workflow:
| View | Description |
|---|---|
| Column view | Displays style data in a horizontal, column-based layout.  |
| Row view | Spreads style data across rows for a more detailed view.  |
Use the View Options control to switch between these views at any time. Your preference is remembered for your next costings.
| Field | Description |
|---|---|
| Style No. | Automatically populated from the style used to create the costing. |
| Description | The description of the style. |
| Preview Image | Displays the preview image associated with the style. |
| Type | The type of style for this costing. This is not editable. |
| Story | The name of the story for which this costing was created. This is not editable. |
| Season | The selling season (e.g., SS25, AW24) of the style. This can be edited. To configure the seasons, go to: Site Settings > Style > Season. |
| Department | The internal department for reporting and budgeting purposes. This is not editable. |
| License | The applicable license for the product. Users can view the license details by clicking the card icon. To configure license contracts, go to: Site Settings > Style > License. |
| License Contract | A contract linked to the chosen license, which automatically calculates royalties. Note: The terms in the license contract and the terms applied for the costing should coincide. Otherwise, the license contract will not appear in this dropdown. |
| Target Buy Price | The target purchase price for the product. This can be edited. |
| Estimated Qty | The projected order quantity for planning purposes. This can be edited. |
| Estimated ETD | The Estimated Time of Departure for logistics planning. This can be edited. |
| RRP | The Recommended Retail Price for the end consumer. The price can be edited, but currency depends on the selected Base Currency. When Market Pricing Layout is enabled (see Site Settings > Style > General Settings > Default > Configure the default market pricing > Use market pricing layout), and the style uses Style Price Type = One Price, this field is automatically copied from the Style Primary Market Retail Price when creating a costing. |
| RRP ex tax | The Recommended Retail Price excluding any applicable taxes. This is auto-calculated once the RRP has value in it. |
| RRP Local | The Recommended Retail Price converted to the local currency. This is auto-calculated once the RRP has value in it. |
| Colours/Estimated Qty | Add colours depending on available colours of the style. Input quantity for every colourway. |
| Total Component Cost | Displays the total amount of all component costs. Clicking this field opens a pop-up with detailed breakdown. |
| Total Cost of Sales | Displays the total cost of sales amount. Clicking this field opens a pop-up with detailed breakdown. |
| Total License Royalty | Displays the total license royalty amount. Clicking this field opens a pop-up with detailed breakdown. |
| Finance Cost | The cost of capital or interest allocated to financing production. This value is automatically populated from the costing template and cannot be edited here. To configure the finance cost percentage, go to: Site Settings > Costing > Template and edit the Finance Cost %. |
| Production Overhead | Fixed or variable production overhead costs (excluding direct materials and labour). This value is automatically populated from the costing template and cannot be edited here. To configure the production overhead percentage, go to: Site Settings > Costing > Template and edit the Production Overhead %. |
Total Component Cost
The Total Component Cost field displays the total amount of all component costs. Clicking this field opens a pop-up with a detailed breakdown of all components added to the costing.
The pop-up allows you to add components and displays the following columns:
| Column | Description |
|---|---|
| Image | Visual representation of the component. |
| Component Number | The unique identifier for the component. |
| Description | The description or name of the component. |
| Unit | The unit of measurement for the component (e.g., meters, pieces). |
| Unit Price | The price per unit of the component. |
| Qty | The quantity of the component used. |
| Price | The total price calculated from unit price and quantity. |
| Currency | The currency in which the component is priced. |
| Action | Delete button to remove the component from the costing. |
Pre-defined Components per Customer
Certain components may be pre-defined per customer and will automatically appear in the pop-up when a customer is selected. These include: Brand Label, Price Ticket, and Swing Tag. This can be configured in Site Settings > Company > Customer and edit the Components section.
The total value is displayed based on Base Currency and automatically converts values if they are not in the base currency.
Total Cost of Sales
The Total Cost of Sales field displays the total cost of sales amount. Clicking this field opens a pop-up where you can view and edit various cost of sales fields.
The following fields are available in the pop-up:
| Field | Description |
|---|---|
| Local Rework | Costs associated with local rework or modifications. This can be edited. This is auto-filled depending on the cost set for the selected Customer. To configure the local rework amount, go to: Site Settings > Company > Customer and edit the Customer's Cost of Sales > Local Rework. |
| Distribution and Handling | Costs related to distribution and handling of products. This can be edited. This is auto-filled depending on the cost set for the template used. To configure the costs, go to: Site Settings > Costing > Template and edit the template's Distribution and Handling ($). |
| License CMF | License Cost of Manufacture Fee. This value is not editable and is automatically calculated. This can be configured from the License > CMF % field. |
| License Royalty | License royalty costs. This value is not editable and is automatically calculated based on the selected license contract. This can be configured from the License > Royalties field. Note: The calculated license royalty depends on the selected License Contract. |
| Other Costs | Additional miscellaneous costs. This can be edited. |
| Outgoing Freight | Costs associated with outgoing freight shipments. This can be edited. This is auto-filled depending on the cost set for the selected Customer. To configure the cost, go to: Site Settings > Company > Customer and edit the Customer's Cost of Sales > Outgoing Freight. |
| License Marketing | License marketing fees. This value is not editable and is automatically calculated. This can be configured from the License > Marketing % field. |
| Pick and Pack | Costs for picking and packing operations. This can be edited. This is auto-filled depending on the cost set for the template used. To configure the costs, go to: Site Settings > Costing > Template and edit the template's Pick & Pack ($). |
The total value is displayed based on Base Currency.
Total License Royalty
The Total License Royalty field displays the total license royalty amount for this costing, as selected in Style > License Contract. Clicking this field opens a pop-up with detailed breakdown of all license royalty calculations.
The pop-up displays the following columns:
| Column | Description |
|---|---|
| Description | The name or description of the royalty item as defined in the license agreement. |
| Terms | Specific contractual terms that outline the conditions for the royalty. |
| Category | The classification of the royalty (e.g., Brand Fee, Territory Fee). |
| Sell Local | The royalty amount and percentage applied to the local selling price. |
| Buy Local | The royalty amount and percentage applied to the local buying price. |
| RRP Local | The royalty amount and percentage applied to the local Recommended Retail Price (RRP). |
| Rate | The calculated rate of the royalty. |
The total value is displayed based on Base Currency.
Duty and Freight
The Duty and Freight section captures all logistics-related expenses required to transport products from the supplier to your warehouse. For retail costings, accurate freight and duty calculations are essential for determining the true landed cost of goods.
| Field | Description |
|---|---|
| Freight In | The cost of freight for the goods. This can be edited. To configure the available freight options, go to: Site Settings > Costing > Freight. |
| Port and Disbursement | Additional port fees and disbursement charges. This value is automatically populated based on the selected Costing Template and is not editable here. To configure this value, go to: Site Settings > Costing > Template and edit the template's Port and Disbursement field. |
Template Dependency
The Port and Disbursement costs are automatically applied from your selected costing template. Ensure your templates are kept current to maintain calculation accuracy.
Market Pricing Layout - Retail Type Costing
Prerequisites
This behaviour applies only when Style Price Type = One Price and Use market pricing layout is enabled in Site Settings > Style > General Settings > Default > Configure the default market pricing. If Market Pricing Layout is disabled, the system reverts to the previous behaviour.
| Location | What happens? |
|---|---|
| Costing > Style > Retail Price | When creating a costing, Retail Price is automatically copied from the Style's Primary Market Retail Price. |
| Costing > Supplier > Retail Price | When adding Supplier/s, Retail Price amount is automatically copied from the Style's Primary Market and Additional Markets. |
Supplier
The Supplier section enables collaboration with external suppliers for retail costings. This feature is essential for obtaining competitive quotes and managing supplier relationships throughout the costing process.
These are the following features for the Supplier section:
- Multiple Suppliers: Retail costings can support up to 10 suppliers by default, enabling side-by-side comparison of quotes.
- Individual Comments Thread: Communicate with suppliers through private comments thread.
- Quote Management: Suppliers can submit multiple quotes per costing.
- Approval Workflow: Only one supplier quote can be approved per costing, and the costing can only be marked as complete once a quote is approved.
- Choose Columns: Customise the table view by selecting which columns to display. The Factory column is required and cannot be deleted. Even if you remove all other columns, the Choose Columns toolbar remains accessible, allowing you to add columns back at any time. When un-selecting all columns, the pop-up will remain open until you manually close it, giving you the opportunity to review your selection before confirming.
Gross Margin and Gross Profit Calculations
For retail type costings, when a Retail Price is set on the Style, the Supplier section displays key financial metrics:
- Gross Margin $ & %: Calculated using the costing style data (specifically the RRP from the Style section), ensuring accurate margin calculations based on the retail pricing model.
- Gross Profit %: Also calculated using the costing style data to provide accurate profit percentage metrics.
Completing the Costing
When you set status to Completed, the Completed Status pop-up lets you review Style Pricing (Previous vs Next) and optionally apply Buy Price, Sell Price, and Retail Price to the style. For retail templates, sell and retail outcomes follow the rules summarised in Costing › Side Widgets › Status (including Retail rows in the summary table).