Retail Costing Type
The Retail Costing Type models costs and margins when you sell finished goods direct to consumers rather than wholesale import scenarios. It pairs with retail templates, base currency, and terms chosen at creation, many of which lock after save. Multi-supplier comparison remains available so merchandising can benchmark quotes while keeping retail-specific calculations intact.
Details
The Details section establishes the foundational information for your retail costing. This section is crucial as it defines the costing's unique identifier, description, and key financial parameters that drive all subsequent calculations.
For retail costings, the Details section includes:
| Fields | Description |
|---|---|
| Costing No. | A unique identifier for tracking and reference. This can be edited. |
| Description | A clear name that identifies the purpose of the costing. This can be edited. |
| Costing Type | Set to "Retail" to enable retail-specific calculations. This cannot be edited once selected from the Create New Costing pop-up. |
| Template | The pre-configured retail costing template that determines calculation structure. Users cannot change the template once selected. To configure templates, go to: Site Settings > Costing > Template. |
| Account Manager | The team member responsible for managing this costing. This can be edited. To configure the names in this list, go to: Site Settings > Company > Staff. |
| Base Currency | Your primary business currency (typically AUD for Australian businesses). This is dependent on the template being used. To configure the base currency for the template, go to: Site Settings > Costing > Template and edit the Base Currency field. |
| Terms | The trade terms (e.g., FOB, CIF) that govern the purchase. This cannot be edited once selected from the Create New Costing pop-up. |
| Purchase Currency | The currency used to pay suppliers. This cannot be edited once selected from the Create New Costing pop-up. |
Template Selection
Selecting the correct Template is essential for retail costings, as it determines the structure of calculations (including how margins, CODB, discounts, and rebates are computed). Ensure your administrator has configured appropriate retail templates in Site Settings > Costing > Template.
Customer
The Customer section in a Retail Costing Type is configured for end-consumer pricing models and focuses on RRP-based margin calculations.
| Field | Description |
|---|---|
| Customer | The client or retail channel for whom the costing is being prepared. This can be edited. To configure the list of customers, go to: Site Settings > Company > Customer. |
| Arrival Zone | The delivery zone for the customer, which may influence freight costs and logistics planning. This can be edited. To configure arrival zones, go to: Site Settings > Company > Arrival Zone. |
| Tax | The applicable tax rate or amount for costing is based on the tax settings defined for each customer. To configure the tax per customer, go to: Site Settings > Company > Tax. |
Retail vs Wholesale
Retail costings focus on RRP rather than Sell Price, ensuring retail-specific margin calculations and reporting.
Style
The Style section links your retail costing to the product information.
View Options (Column / Row)
You can switch between two layout views in the Style section to suit your workflow:
| View | Description |
|---|---|
| Column view | Displays style data in a horizontal, column-based layout.  |
| Row view | Spreads style data across rows for a more detailed view.  |
Use the View Options control to switch between these views at any time. Your preference is remembered for your next costings.
Available Fields
| Field | Description |
|---|---|
| Style No. | Automatically populated from the style used to create the costing. |
| Description | The description of the style. |
| Preview Image | Displays the preview image associated with the style. |
| Type | The type of style for this costing. This is not editable. |
| Story | The name of the story for which this costing was created. This is not editable. |
| Season | The selling season (e.g., SS25, AW24) of the style. This can be edited. To configure the seasons, go to: Site Settings > Style > Season. |
| Department | The internal department for reporting and budgeting purposes. This is not editable. |
| License | The applicable license for the product. Users can view the license details by clicking the card icon. To configure license contracts, go to: Site Settings > Style > License. |
| License Contract | A contract linked to the chosen license, which automatically calculates royalties. Note: The terms in the license contract and the terms applied for the costing should coincide. Otherwise, the license contract will not appear in this dropdown. |
| Target Buy Price | The target purchase price for the product. This can be edited. |
| Estimated Qty | The projected order quantity for planning purposes. This can be edited. |
| Estimated ETD | The Estimated Time of Departure for logistics planning. This can be edited. |
| RRP | The Recommended Retail Price for the end consumer. The price can be edited, but currency depends on the selected Base Currency. When Market Pricing Layout is enabled (see Site Settings > Style > General Settings > Default > Configure the default market pricing > Use market pricing layout), and the style uses Style Price Type = One Price, this field is automatically copied from the Style Primary Market Retail Price when creating a costing. |
| RRP ex tax | The Recommended Retail Price excluding any applicable taxes. This is auto-calculated once the RRP has value in it. |
| RRP Local | The Recommended Retail Price converted to the local currency. This is auto-calculated once the RRP has value in it. |
| Colours/Estimated Qty | Add colours depending on available colours of the style. Input quantity for every colourway. |
| Total Component Cost | Displays the total amount of all component costs. Clicking this field opens a pop-up with detailed breakdown. |
| Total Cost of Sales | Displays the total cost of sales amount. Clicking this field opens a pop-up with detailed breakdown. |
| Total License Royalty | Displays the total license royalty amount. Clicking this field opens a pop-up with detailed breakdown. |
| Finance Cost | The cost of capital or interest allocated to financing production. This value is automatically populated from the costing template and cannot be edited here. • When Price Type is Price by Colour, Finance Cost is by colourway: each line shows the percentage and the amount in base currency. With Single Price, a single percentage and amount in base currency apply at style level (not split by colourway). • To configure the finance cost percentage, go to: Site Settings > Costing > Template and edit the Finance Cost %. |
| Production Overhead | Fixed or variable production overhead costs (excluding direct materials and labour). This value is automatically populated from the costing template and cannot be edited here. • When Price Type is Price by Colour, Production Overhead is by colourway: each line shows the percentage and the amount in base currency. • With Single Price, a single percentage and amount in base currency apply at style level (not split by colourway). To configure the production overhead percentage, go to: Site Settings > Costing > Template and edit the Production Overhead %. |
Price by Colour
When the costing uses a template with Price Type set to Price by Colour in Site Settings > Costing > Template, Finance Cost and Production Overhead in Costing > Style are by colourway: each line shows the percentage from the template and the amount in base currency, so capital and overhead align to each colourway rather than only as style-level totals.
Total Component Cost
The Total Component Cost field displays the total amount of all component costs. Clicking this field opens a pop-up with a detailed breakdown of all components added to the costing.
The pop-up allows you to add components and displays the following columns:
| Column | Description |
|---|---|
| Image | Visual representation of the component. |
| Component Number | The unique identifier for the component. |
| Description | The description or name of the component. |
| Unit | The unit of measurement for the component (e.g., meters, pieces). |
| Unit Price | The price per unit of the component. |
| Qty | The quantity of the component used. |
| Price | The total price calculated from unit price and quantity. |
| Currency | The currency in which the component is priced. |
| Action | Delete button to remove the component from the costing. |
Pre-defined Components per Customer
Certain components may be pre-defined per customer and will automatically appear in the pop-up when a customer is selected. These include: Brand Label, Price Ticket, and Swing Tag. This can be configured in Site Settings > Company > Customer and edit the Components section.
The total value is displayed based on Base Currency and automatically converts values if they are not in the base currency.
Total Cost of Sales
The Total Cost of Sales field displays the total cost of sales amount. Clicking this field opens a pop-up where you can view and edit various cost of sales fields.
The following fields are available in the pop-up:
| Field | Description |
|---|---|
| Local Rework | Costs associated with local rework or modifications. This can be edited. This is auto-filled depending on the cost set for the selected Customer. To configure the local rework amount, go to: Site Settings > Company > Customer and edit the Customer's Cost of Sales > Local Rework. |
| Distribution and Handling | Costs related to distribution and handling of products. This can be edited. This is auto-filled depending on the cost set for the template used. To configure the costs, go to: Site Settings > Costing > Template and edit the template's Distribution and Handling ($). |
| License CMF | License Cost of Manufacture Fee. This value is not editable and is automatically calculated. This can be configured from the License > CMF % field. |
| License Royalty | License royalty costs. This value is not editable and is automatically calculated based on the selected license contract. This can be configured from the License > Royalties field. Note: The calculated license royalty depends on the selected License Contract. |
| Other Costs | Additional miscellaneous costs. This can be edited. |
| Outgoing Freight | Costs associated with outgoing freight shipments. This can be edited. This is auto-filled depending on the cost set for the selected Customer. To configure the cost, go to: Site Settings > Company > Customer and edit the Customer's Cost of Sales > Outgoing Freight. |
| License Marketing | License marketing fees. This value is not editable and is automatically calculated. This can be configured from the License > Marketing % field. |
| Pick and Pack | Costs for picking and packing operations. This can be edited. This is auto-filled depending on the cost set for the template used. To configure the costs, go to: Site Settings > Costing > Template and edit the template's Pick & Pack ($). |
The total value is displayed based on Base Currency.
Total License Royalty
The Total License Royalty field displays the total license royalty amount for this costing, as selected in Style > License Contract. Clicking this field opens a pop-up with detailed breakdown of all license royalty calculations.
The pop-up displays the following columns:
| Column | Description |
|---|---|
| Description | The name or description of the royalty item as defined in the license agreement. |
| Terms | Specific contractual terms that outline the conditions for the royalty. |
| Category | The classification of the royalty (e.g., Brand Fee, Territory Fee). |
| Sell Local | The royalty amount and percentage applied to the local selling price. |
| Buy Local | The royalty amount and percentage applied to the local buying price. |
| RRP Local | The royalty amount and percentage applied to the local Recommended Retail Price (RRP). |
| Rate | The calculated rate of the royalty. |
The total value is displayed based on Base Currency.
Duty and Freight
The Duty and Freight section captures all logistics-related expenses required to transport products from the supplier to your warehouse. For retail costings, accurate freight and duty calculations are essential for determining the true landed cost of goods.
| Field | Description |
|---|---|
| Freight In | The cost of freight for the goods. This can be edited. To configure the available freight options, go to: Site Settings > Costing > Freight. |
| Port and Disbursement | Additional port fees and disbursement charges. This value is automatically populated based on the selected Costing Template and is not editable here. To configure this value, go to: Site Settings > Costing > Template and edit the template's Port and Disbursement field. |
Template Dependency
The Port and Disbursement costs are automatically applied from your selected costing template. Ensure your templates are kept current to maintain calculation accuracy.
Market Pricing Layout - Retail Type Costing
Prerequisites
This behaviour applies only when Style Price Type = One Price and Use market pricing layout is enabled in Site Settings > Style > General Settings > Default > Configure the default market pricing. If Market Pricing Layout is disabled, the system reverts to the previous behaviour.
| Location | What happens? |
|---|---|
| Costing > Style > Retail Price | When creating a costing, Retail Price is automatically copied from the Style's Primary Market Retail Price. |
| Costing > Supplier > Retail Price | When adding Supplier/s, Retail Price amount is automatically copied from the Style's Primary Market and Additional Markets. |
Supplier
The Supplier section enables collaboration with external suppliers for retail costings. This feature is essential for obtaining competitive quotes and managing supplier relationships throughout the costing process.
Available Features
These are the following features for the Supplier section:
- Multiple Suppliers: Retail costings can support up to 10 suppliers by default, enabling side-by-side comparison of quotes.
- Individual Comments Thread: Communicate with suppliers through private comments thread.
- Quote Management: Suppliers can submit multiple quotes per costing.
- Approval Workflow: For Single Price templates, only one supplier quote can be approved per costing, and the costing can only be marked as complete once a quote is approved. For Price by Colour templates, approval and Final Buy Price are managed per colourway under Style > Colour (see Price by Colour: Supplier layout and approvals above).
- Choose Columns: Customise the table view by selecting which columns to display. The Factory column is required and cannot be deleted. Even if you remove all other columns, the Choose Columns toolbar remains accessible, allowing you to add columns back at any time. When un-selecting all columns, the pop-up will remain open until you manually close it, giving you the opportunity to review your selection before confirming.
Supplier Columns
| Column | On this costing | Supplier Portal | Source/Calculation |
|---|---|---|---|
| Agent | Editable. Select from dropdown. | — | Options are supplier records with an agent role. Maintain agents in Site Settings > Company > Suppliers (Type includes Agent). |
| Factory | Editable. Select from dropdown. | — | Options are supplier records with a factory role. Maintain factories in Site Settings > Company > Suppliers (Type includes Factory). |
| Supplier Quote | Not editable here. | Suppliers enter and update quotes. | Drives comparison before you set Final Buy Price or approve a quote. |
| Quantity | Not editable here. | Suppliers enter quantity. | Used with quoted and final figures for totals (see Calculations below). |
| Colourway | Not editable here. | Shown for supplier's submitted colourway. | Aligns supplier lines to style colourways. |
| Final Buy Price | Editable. | — | Stays blank until you type a value or approve a supplier quote; it does not auto-fill when a quote arrives. Feeds Buy Price Local and downstream margin and landed-cost figures. |
| Final Quantity | Editable. | — | Working quantity for the selected supplier line; used in quantity-scaled report and search totals. |
| Status | Editable. Leave blank or set to Approved. | — | Approval is required before the costing can be completed. |
| Buy Price Local | Not editable in this section (calculated). | — | Derived from Final Buy Price and exchange logic for the costing. Manage conversion context via Costing › Exchange Rates and template currency settings in Site Settings > Costing > Template. |
| Agent Commission | Not editable in this section (calculated). | — | Driven by commission rules on the supplier/agent relationship and template or costing logic—adjust source data in Site Settings > Company > Suppliers and the costing Template where percentages apply. |
| QC Cost | Not editable in this section (calculated). | — | Quality cost rolled into cost build-up from configured rates and quantities. |
| Landed Cost | Not editable in this section (calculated). | — | Buy-side cost including freight, duty, and port-style charges as modelled for the line. See Calculations below. |
| Total Cost | Not editable in this section (calculated). | — | Core total cost before some overhead presentations; pairs with Total Cost (including Overheads) in reports (see Calculations). |
| Style | Not editable in this section (display). | — | Pulled from the linked style on the costing. |
| Import Duty | Editable. Select from dropdown. | — | Duty codes and rates are maintained in Site Settings > Costing > Import Duty. Retail costings do not use import duty in the same way as Import templates; full per-market duty workflows are described under Import Costing Type › Supplier. |
| Markets | Not editable in this section (display). | — | Reflects market context from the style / costing (read-only in the grid). |
| Tariff | Not editable in this section (display). | — | Shows tariff classification where applicable to the market line. |
| Factory Country | Not editable in this section (display). | — | Comes from the selected Factory supplier record in Site Settings > Company > Suppliers. |
| Cost Inc. Components | Not editable in this section (calculated). | — | Component layer from Components rolled into buy and margin paths. |
| Gross Margin | Not editable in this section (calculated). | — | Margin % on sell/retail vs cost stack; for retail behaviour see the Gross Margin and Gross Profit Calculations note under Price by Colour. |
| Gross Profit | Not editable in this section (calculated). | — | Dollar margin aligned to Gross Margin logic. |
| Actual EBIT | Not editable in this section (calculated). | — | EBIT after required and actual paths vs template Required EBIT % in Site Settings > Costing > Template. |
| Sell Price | Not editable in this section (display/calculated). | — | Wholesale sell line—fed from Style and template pricing, not typed in the Supplier grid. |
| Retail Price | Not editable in this section (display/calculated). | — | Retail reference from Style / markets where applicable. |
| Freight | Editable. Select from dropdown. | — | Freight codes live in Site Settings > Costing > Freight. For percentage freight on retail costings, the base is Cost inc. Components (not Local Buy Price alone); see Costing Site Settings on this page. |
| Port & Disbursement | Not editable in this section (fixed from template). | — | Copied from the costing Template. Configure in Site Settings > Costing > Template (Port and Disbursement). |
| Note | Not editable in this section (display). | — | Reserved for system/context notes on the line where shown. |
Calculations
Supplier figures roll into reports and search the same way as other costing types wherever those columns are exposed. Useful mappings:
- Buy Price Local (Qty) = Buy Price Local × Quantity
- Landed Cost (Qty) = Landed Cost × Quantity
- Total Cost (Qty) = Total Cost × Quantity
- Total Cost (including Overheads) (report view) = Total Cost + overhead and direct selling components as defined for the template
- Retail percentage Freight uses Cost inc. Components as its base (see Costing Site Settings on this page). For a wider map of report fields to Costing > Supplier, see Costing › Overview (Costing Report › Forecasting Margin and Report > Costing Quotes).
Price by Colour
When the costing uses a template with Price Type set to Price by Colour in Site Settings > Costing > Template, adding a supplier opens a layout that emphasises Supplier, Style, and Colour. Each colour line includes Final Buy Price, Quantity, and Status, and costing calculations run at the colour level. Supplier quotes are grouped under each Style > Colour, which makes it easier to compare and manage pricing when buy costs differ by colourway. You can approve a Final Buy Price per colour within the same style, which supports workflows where colourways need separate commercial sign-off.
Gross Margin and Gross Profit Calculations
For retail type costings, when a Retail Price is set on the Style, the Supplier section displays key financial metrics:
- Gross Margin $ & %: Calculated using the costing style data (specifically the RRP from the Style section), ensuring accurate margin calculations based on the retail pricing model.
- Gross Profit %: Also calculated using the costing style data to provide accurate profit percentage metrics.
Completing the Costing
When you set status to Completed, the Completed Status pop-up lets you review Style Pricing (Previous vs Next) and optionally apply Buy Price, Sell Price, and Retail Price to the style. For retail templates, sell and retail outcomes follow the rules summarised in Costing › Side Widgets › Status (including Retail rows in the summary table).
Costing Site Settings
Site Settings > Costing connects to retail costings through the retail template, shared Freight master data, and General Settings options that only sync order or style prices when the costing uses a retail template. Retail costings do not use Import Duty lists or Import-only Costing Calculations (License Royalty / Pricing on the template).
How it is integrated
| Area | Role in Retail costings |
|---|---|
| General Settings | Default customer and department pre-fill new costings. Order Pricing and Style Pricing run when a costing is set to Completed and the costing uses a retail template—they push totals to the linked order sell price and style buy/sell prices. Style Components copies components from the style into new costings when enabled. Components (supplier portal) controls whether suppliers may edit component unit measure, price, or quantity on shared costings. Files, Members, and Style Specification automate folders, default members, and specification documents when enabled. |
| Template | The costing’s Template must be Type = Retail. It controls Base Currency, Exchange Rate rows, Price Type (Single Price vs Price by Colour—which changes Style and Supplier layouts), fixed amounts (Distribution and Handling, Pick & Pack, Port and Disbursement), default Freight In, Direct Sell Cost %, Overhead Cost %, Required EBIT %, Finance Cost / Production Overhead (and per-colour display when Price by Colour), and Components behaviour. License Royalty and Pricing Costing Calculations are not available on Retail templates (those are Import-only). |
| Freight | Freight codes are assigned in Costing > Supplier. For percentage freight, the base is Cost inc. Components (style level, or quote level when supplier quotes exist). Port & Disbursement is fixed from the template in the Supplier grid (read-only). |
| Import Duty | Not used in retail costing workflows; duties are modelled on Import costings. |
How it affects the costing
- Template drives retail structure: Price by Colour splits Finance Cost, Production Overhead, and supplier Final Buy Price / approvals by colourway; Single Price keeps a single price across colours.
- Freight changes quoted and final buy figures; % freight moves with Cost inc. Components.
- General Settings › Order Pricing and Style Pricing only affect linked Order and Style records when you complete a retail-template costing—changing those toggles has no effect on import or component template costings.
- Style Components and supplier Components editing reduce manual entry or allow supplier updates, which feeds Cost inc. Components and downstream margins.
Troubleshooting
Why is my retail template or base currency wrong and I cannot change it?
Template, Base Currency (via template), Purchase Currency, and Terms are fixed after the costing is created from the Create New Costing pop-up. That keeps each retail costing tied to the calculation structure it was built on.
Steps to resolve:
- In Site Settings > Costing > Template, confirm the retail template’s Base Currency, Price Type (Single Price vs Price by Colour), Port and Disbursement, margin-related percentages, and Finance Cost / Production Overhead defaults before users create new costings.
- If the wrong template or currency was chosen, create a new retail costing with the correct selections rather than expecting locked fields to unlock.
- Ask your administrator to adjust template defaults for future costings if your business standard currency or retail structure has changed.
Why is Port and Disbursement zero or unexpected on my costing?
Port and Disbursement is driven by the selected Costing Template, not typed manually on the costing. Stale or generic template values flow into every retail costing that uses that template.
Steps to resolve:
- Open Site Settings > Costing > Template and edit the template’s Port and Disbursement field to match current business assumptions.
- Confirm the costing’s Template in Details is the template you intended; users cannot swap templates after selection.
- Re-open the costing after template changes propagate so refreshed values display.
Why are RRP or Retail Price not auto-filling from the style?
Automatic copy from the style happens only when Market Pricing Layout is enabled and the style uses Style Price Type = One Price, as described in Market Pricing Layout - Retail Type Costing.
Steps to resolve:
- In Site Settings > Style > General Settings, confirm Use market pricing layout and default pricing behaviour match how your styles are set up.
- On the style, check Style Price Type and primary (and additional) market Retail Price values when One Price applies.
- If Market Pricing Layout is off, enter RRP on Costing > Style and supplier Retail Price manually as needed.
Why are Gross Margin or Gross Profit missing or look wrong?
For retail costings, Gross Margin and Gross Profit in Costing > Supplier are tied to RRP and retail pricing on the costing Style (see Supplier › Gross Margin and Gross Profit Calculations).
Steps to resolve:
- Ensure RRP (and related retail fields) on Costing > Style reflect the scenario you are modelling—without style-level retail context, margin metrics may be incomplete or misleading.
- Confirm Retail Price on supplier lines is populated when your workflow expects it (including copy from the style when Market Pricing Layout applies).
- Review Final Buy Price, Freight, and Cost inc. Components inputs, because landed cost and component totals feed the same margin stack.
Why can I not complete the costing or approve more than one supplier?
Approval rules depend on the template Price Type. Single Price templates allow only one approved supplier quote for the costing as a whole. Price by Colour templates manage Final Buy Price and approval per colourway under Style > Colour.
Steps to resolve:
- Check Site Settings > Costing > Template for the template’s Price Type.
- For Single Price, approve one supplier line and clear or reject others before marking the costing complete.
- For Price by Colour, complete approvals per colour in the supplier layout under Supplier (subsection Price by Colour).
Why did order or style prices not update when I completed the costing?
Order Pricing and Style Pricing in Site Settings > Costing > General Settings only push Completed costing totals to linked Order and Style records when the costing uses a retail template. Import or component template costings do not drive those syncs.
Steps to resolve:
- Confirm this costing’s Template is Type = Retail in Details.
- In Site Settings > Costing > General Settings, verify Order Pricing and Style Pricing are enabled and configured as your business expects.
- Use the Completed Status flow described in Completing the Costing and Costing › Side Widgets › Status to choose what updates apply to the style or order.