Create a License
The Create License flow enables users to add new licensing agreements to the system. Whether you are tracking a brand partnership, designer agreement, or royalty arrangement, the creation process guides you through entering the essential contractual details so the license can be managed, categorised, and monitored effectively throughout its lifecycle.
Creating a license is the first step in establishing traceability for agreements with licensors, brands, and other partners. Authorised users use this flow to register new license contracts and capture key metadata such as contract numbers, licensor details, and validity dates.
By capturing the required fields at creation, teams ensure that new records are properly structured from the outset, making it easier to track royalty rates, link products or media, and maintain compliance with contractual obligations.
Quick Check - Before You Start
- You can create licenses from the License hub with the appropriate role
- Licensor and License type masters must exist before the dropdowns populate
- Have the signed Contract Number and Dates ready to match legal records
How to Create a License
- From the main License page, click the Create button in the top-right corner.
- Select License from the dropdown menu.
- The Add License pop-up window will appear. Fill in the required details and save.
Fields and Descriptions
| Field | Description |
|---|---|
| Contract Number | A unique identifier for your license agreement. Crucial for traceability and auditing. |
| Description | A brief summary of the agreement (e.g., collection name, season, or campaign). |
| Licensor | The company or person you are licensing from. Configure in Site Settings › Style › Licensor. |
| License | The type of license being granted or used. Configure in Site Settings › License › General Settings. |
| Dates | The start and end dates for when the license is valid. |
Next Steps
Once a license is created, you can:
- Review and edit license details
- Set up royalty rates based on your agreement
- Link products or media covered by the license
Tips
- Use clear, consistent names: Apply descriptive naming conventions for easy filtering and audits.
- Verify licensor information: Double-check that licensor details match your signed agreements.
- Review royalty setups: Ensure royalty configurations reflect your financial terms accurately.
Related Actions
Troubleshooting
Why are Licensor or License dropdowns empty?
Master data has not been created or is disabled in Site Settings.
Steps to resolve:
- Add the licensor under Site Settings › Style › Licensor
- Confirm license types under Site Settings › License › General Settings, then retry Create › License
Why was my contract number rejected as duplicate?
Contract Number must be unique for traceability.
Steps to resolve:
- Search existing licenses for the same identifier
- Use the amendment process your organisation defines instead of creating a second primary record
Why do dates not match the legal PDF?
Time zones or partial dates can differ from the signed document.
Steps to resolve:
- Re-enter the effective dates exactly as legal approved
- Attach or reference the signed PDF from License Items if your workflow supports it