History Log
The History tab provides a detailed, chronological log of file-related actions performed within a license record. It supports transparency, user accountability, and audit-readiness by tracking every upload, download, and modification.
This feature allows users and administrators to view who did what, when, and to which license-related document or folder. The history is essential for compliance monitoring and operational reviews. It is the detailed audit trail for file and folder activity on the agreement record—uploads, downloads, and removals of agreements, royalty exhibits, and brand assets. Pair it with Comments and Status when investigators need both documentary access evidence and narrative context.
Columns
| Field | Description |
|---|---|
| Date | Timestamp of the action performed. |
| Action | Type of activity (e.g., Upload, Download, Edit). |
| Items | File or folder impacted by the action. |
| Value From | Source or context of the action (e.g., document category, workflow stage). |
| User | The person who performed the action. |
Key Features
- Search and Filter – Quickly locate records by keyword, user, or date range.
- Download History – Verify which users accessed important documents.
- Audit Ready – Full traceability to support compliance reviews and internal audits.
Example
Tips
- Regularly review the History tab for unauthorized or unexpected activity.
- Use as evidence for document-related disputes or audit preparation.
- History logs are retained for a maximum of 180 days.
- Combine with the Files and Comments tabs for complete license record traceability.