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Definition

The Definition tab in the Order application provides a comprehensive, read-only view of style-specific components as defined in the Style > Definition tab. It gives you access to key construction and design information for the selected style.

Read-Only Tab

This tab is read-only. Component rows are automatically synchronised from Style > Definition. Once the order status is Completed, further component updates no longer flow through to this order’s definition or documents.

This section is only available for single-style orders. It serves as a quick reference for production, development, and QA teams by consolidating all critical style attributes in one place.

Quick Check - Before You Start
  • Open a single-style order; the Definition tab is not available for bulk orders.
  • Remember the tab is read-only for style data—edit the style’s Definition or, for library-linked components, Component > Details; both paths keep this view up to date until the order is Completed.
  • For Add Inventory, confirm Components > Inventory is set up and you understand that changes sync with Components > Inventory.

Sections Displayed

Section Description
Fabric Lists the fabric types, compositions, and placements used in the style.
Trim Displays the trims and accessories applied to the product.
Branding Shows branding elements like logos, labels, and patches.
Details Includes special instructions, garment-specific notes, or stylistic remarks.
Make Describes construction notes and key make-up details of the style.
Production Captures production-specific instructions, timelines, or batch requirements.

Order Definition

Info

This tab is not available for bulk orders.

Add Inventory

The Add Inventory function is essential for managing component stock levels and warehouse allocations directly within the order workflow. This feature enables you to assign inventory to specific components, ensuring accurate tracking of available stock, order quantities, and expected delivery dates. Changes made here are automatically synchronised with the Components > Inventory tab, maintaining data consistency across the system.

Essential Function

This function is critical for production planning and inventory management. It allows you to link warehouse stock to order components in real time, ensuring accurate availability tracking and preventing stock allocation conflicts.

How to Add Inventory

  1. Click the plus icon under the Description column of a component.
  2. The Add Inventory pop-up will appear.

Order > Definition > Add Inventory

Add Inventory Pop-up

Details Section

Field Description
Component Displays the component number and description (non-editable). Additional descriptions can be added from Style > Definition > Edit Description.
Colour Shows the component colour (non-editable), configured in Style > Definition > Components' Colour.
T.Qty Displays the total quantity (non-editable), calculated as the product of Style > Definition > Components' Qty and Order > Definition > Colours & Pricing > Colourway Total. Displays decimal values when applicable (e.g., 132.3). You can use the + icon to quickly populate the Assigned field with this Total Quantity value.

Warehouse Section

The warehouse section displays the following information for each inventory record:

Column Description
ID Unique identifier for the inventory record.
Order Order number where the inventory is added.
Available Current available stock quantity. Displays decimal values when applicable (e.g., 132.3).
Assigned Quantity already assigned to this order. Displays decimal values when applicable. You can use the + icon to quickly populate this field with the Total Quantity value, or manually overwrite it as needed.
ETD Expected delivery date for the inventory.
Status Current status of the inventory record.
T.Qty Total quantity for the component. You can use the + icon next to this field to automatically populate the Assigned field with the Total Quantity value.

Synchronisation

  • Warehouse details are configured in Components > Inventory.
  • Changes made in this pop-up directly reflect in Components > Inventory, ensuring real-time data consistency across both modules.

Actions

  • Save: Confirms and saves the inventory assignment.
  • Cancel: Closes the pop-up without saving changes.

Order > Definition > Add Inventory

Helpful Tips
  • Use this tab to verify technical and design accuracy before proceeding with production.
  • Always review the Fabric and Trim sections to ensure they align with the bill of materials.
  • Reference the Production notes for any lead time or batch-related considerations.

Troubleshooting

Why is the Definition tab missing on my order?

The tab is only shown for single-style orders. Bulk orders do not expose this view.

Steps to resolve:

  1. Confirm the order type; open an individual style order if you need Definition.
  2. For bulk workflows, use the per-style records your process defines.
I changed fabric or trim on the order—why didn’t Definition update?

Definition data is not edited on the order. It follows Style > Definition, and for library-linked components, updates you make in Component > Details also sync through.

Steps to resolve:

  1. Open Style > Definition for the linked style, or open the component in Component > Details and save your changes there.
  2. Return to Order > Definition and refresh if the view does not update immediately.
  3. If the order is Completed, further component changes will not appear on this order by design.
Add Inventory won’t save or totals look wrong—what should I check?

T.Qty is derived from Style > Definition component quantities and Colours & Pricing colourway totals; warehouse rows come from Components > Inventory.

Steps to resolve:

  1. Verify component quantities and colourway totals on the style and order.
  2. Confirm inventory exists in Components > Inventory for the component and colour.
  3. Use the + beside T.Qty or Assigned to align assigned quantity with the calculated total when appropriate.