Order Search

Order Search lets you find and manage orders across your production and procurement workflow. Use filters, keywords, and column customisation to locate orders quickly and perform bulk updates.

Order Search supports application-specific column organisation and all standard search features—bulk actions, column grouping, inline editing, favourites, and export.

View Options

Use the view selector to switch between Order rows (one per order), Order by Colour rows (one per order and colourway), and Order by Colour by Market rows (one per order, colourway, and market).

View	Description
Order	Displays one row per order with order-level totals and details.
Order by Colour	Groups and displays orders by individual colourway, making it easier to review colour-specific details across your orders.
Order by Colour by Market	Displays orders broken down by colourway and market for market-level pricing analysis. Each row represents one order, style, colour, and market combination. Markets come from Order › Style Details › Additional Markets. Add Buy Price, Sell Price, and RRP columns to review pricing configured in Order › Colour Quantity & Pricing › Market Pricing.

Order Search > Order by Colour view

Order by Colour view

The Order by Colour view is designed for colourway-level analysis. Add columns through Choose Columns to show colour-specific fields such as Colour Code, Colour Description, Colour Family, Colourway Image, Colourway Swatch, and Colourway Quantity.

Order by Colour by Market

When using the Order by Colour by Market view, each row represents an order, colourway, and market combination. Use this view to compare retail and sell prices across the regions you are ordering for, without opening each order individually.

Order Search > Order by Colour by Market view

Market pricing

Switch to Order by Colour by Market and add pricing columns such as Buy Price, Sell Price, and RRP to review market pricing as configured on each order:

Order pricing type	What Order Search displays
One Price	Buy Price and the related market RRP and Sell Price display as configured on the order. This matches how market pricing appears in Style Search › Style by Colour by Market.
Price by Size	Market pricing follows the values set in Order › Colour Quantity & Pricing › Market Pricing for each colourway and market.

Add the Markets column from Choose Columns to show which market each row represents. Use the Markets filter in Search and Advanced Search to narrow results to specific regions.

For setting up markets and pricing on orders, see Order › Style Details › Additional Markets and Order › Colour Quantity & Pricing › Market Pricing.

Columns Available

You can customise your Order Search view by adding or removing columns. Columns are organised under category headings in Choose Columns. The following columns are available:

Order Custom Fields

Order custom field columns depend on your configuration. This can be configured in Site Settings › Order › Custom Fields.

Order Dates

Column	Description	Editable
Updated	Date and time of the last update.	No
ETA	Estimated time of arrival.	Yes
Created	Date and time the order was created.	No
Ex-Factory	Date when goods leave the factory.	Yes
In Store	Date when goods arrive in store.	Yes
Stopped	Date when the order was stopped.	Yes
Completed Date	Date when the order was completed.	No

Order Details

Column	Description	Editable
Order Number	Unique identifier for the order.	No
Image	Preview image of the style.	No
Country	Country associated with the order (e.g., destination or origin).	No
Status	Current order status. The list available for this can be configured in Site Settings › Order › General Settings.	Yes
Style Number	Associated style number linked to the order.	No
Description	User-defined description of the order.	No
Colours	Colour variants in the order.	No
Critical Path	Order-level critical path for tracking milestones. The list available for this can be configured in Site Settings › Order › Critical Path.	Yes
Department	Department responsible for the order. The list available for this can be configured in Site Settings › Order › Department.	Yes
Account Manager	Staff who are order members and marked as Account Manager for that order. Use this column to see order ownership and the right contact person without opening each record.	No
Agent	Agent managing or coordinating the order. Clicking the agent will display the Company Details pop-up, showing the: Agent Name Country Manufacturing ID Agent Profile Photo Monthly Capacity Number of Order, Componenent, Claim, License, Costing, and Compliance - Shows the number of assigned/shared items to the company. Capacity Overview - Quick comparison of the Capacity (in percentage) and Quantity (in numbers) for current year and succeeding year per month. Staff - List of staff names for the company and their respective emails.	No
Brand	Brand associated with the order.	No
Buyer	Buyer responsible for the order. The list available for this can be configured in Site Settings › Company › Buyer.	Yes
Collection	Collection the order belongs to.	No
Colour Code	Internal code for the colour.	No
Colour Description	Descriptive name for the colour.	No
Colour Family	Colour family or grouping.	No
Colourway Image	Image of the colourway. Most useful in the Order by Colour view.	No
Colourway Quantity	Total quantity for each colourway on the order. When the same colourway appears on multiple lines, values are combined into a single subtotal.	No
Colourway Swatch	Visual swatch for the colourway. Most useful in the Order by Colour view.	No
Created By	User who created the order.	No
Customer	Customer or retail channel for the order. The list available for this can be configured in Site Settings › Company › Customer.	Yes
Customer Reference No.	Customer's external reference number.	Yes
Designer	Designer associated with the style.	No
Destination	Final delivery location. The list available for this can be configured in Site Settings › Shipping › Destination.	Yes
Factory	Production factory for the order. Clicking the factory will display the Company Details pop-up, showing the: Factory Name Country Manufacturing ID Factory Profile Photo Monthly Capacity Number of Order, Componenent, Claim, License, Costing, and Compliance - Shows the number of assigned/shared items to the company. Capacity Overview - Quick comparison of the Capacity (in percentage) and Quantity (in numbers) for current year and succeeding year per month. Staff - List of staff names for the company and their respective emails.	No
Freight Status	Current shipment status. The list available for this can be configured in Site Settings › Shipping › Freight Status.	Yes
Gender	Gender for the style, from Style › Details. The list available for this can be configured in Site Settings › Style › Gender.	No
Inner Preparation	Inner preparation or packaging details.	No
Label	User-defined labels for filtering and organisation.	No
License	Licensing agreement for the order.	No
Licensed Submission No.	Licensed submission reference number.	Yes
Main Fabric	Primary fabric used in the style.	No
Markets	Market or region for the row. Most useful in the Order by Colour by Market view; add from Choose Columns to show which market each row represents. Markets reflect those selected in Order › Style Details › Additional Markets.	No
Order Quantity	Total quantity ordered.	Yes
Order Type	Type of order (e.g., Production, Sample).	Yes
Origin	Shipment origin or dispatch point. The list available for this can be configured in Site Settings › Shipping › Origin.	Yes
Resources	Staff assigned to the order.	No
Season	Fashion season for the order. The list available for this can be configured in Site Settings › Style › Season.	Yes
Shared	Whether the order is shared (e.g., with agent or factory).	No
Shipping Method	Mode of transport. The list available for this can be configured in Site Settings › Shipping › Shipping Method.	Yes
Size Scale	Size scale for the style.	No
Story	Design concept or theme.	No
Style Label	Label or identifier for the style.	No
Style Tags	Tags assigned to the colourway in Style › Colours & Pricing › Tags.	No
Supplier Profile	Supplier profile information.	No
Supplier Manufacturing ID	Supplier's manufacturing identifier.	No
Terms	Commercial terms (e.g., payment, delivery). The list available for this can be configured in Site Settings › Company › Terms.	Yes
Type	Style or product type.	No
Sub Type	Detailed product grouping beneath Type for the linked style.	No
Vessel	Vessel, carrier, or transport used for the shipment.	Yes
Warehouse	Warehouse for dispatch. The list available for this can be configured in Site Settings › Shipping › Warehouse.	Yes

Order Pricing

Column	Description	Editable
Total Alt Retail Value	Total alternative retail value for the order.	No
Total Buy Value	Total buy value for the order.	No
Total Retail Value	Total retail value for the order.	No
Total Sell Value	Total sell value for the order.	No

Style Custom Fields

Style custom field columns allow you to display Style-level custom field data alongside your Order Search results. Only custom fields that are enabled in Site Settings › Style › Custom Fields are available for selection. These columns are included in exports and are retained when saving favourites.

Style Dates

Column	Description	Editable
ETD	Estimated time of departure for the style.	Yes
Start	Start date for the style.	Yes

Style Pricing

Column	Description	Editable
Buy Price	Purchase or buy price for the style.	Yes
Alt RRP	Alternative recommended retail price.	Yes
Alt RRP 2	Second alternative recommended retail price.	Yes
RRP	Recommended retail price.	Yes
Sell Price	Sell price for the style.	Yes

Column Hierarchy

In Search > Order, columns are organised under category headings in Choose Columns to help you navigate and locate columns more efficiently:

Order Custom Fields — custom fields configured for orders
Order Dates — ETA, Ex-Factory, In Store, Stopped, and related date fields
Order Details — core order and style fields such as Order Number, Status, Agent, Factory, and Colourway Quantity
Order Pricing — Total Buy Value, Total Retail Value, and related totals
Style Custom Fields — custom fields configured for styles
Style Dates — ETD and Start
Style Pricing — Buy Price, Sell Price, RRP, and related price fields
View options — Order, Order by Colour, and Order by Colour by Market
Critical Path — activity columns from Critical Path > Activities for milestone status, approval, and bulk actions from the grid

Activities

Order Search supports two ways to work with Critical Path > Activities from the search grid.

Filter by activities

Use the Activities toolbar option to filter results by Critical Path > Activities. Select a critical path and one or more activities to show only orders with matching activity data. Activity options depend on what is configured in Site Settings › Order › Activities and Site Settings › Order › Critical Path.

Activity columns

Add activity columns from the Critical Path category in Choose Columns to display milestone status across your search results. Each activity you add appears as its own column. You can select up to 40 activity types in a single view.

Open Order Search and choose Choose Columns.
Expand Critical Path and select the activities you want to track.
Click an activity cell to approve, reject, or add a comment when notes are configured for that activity.
Tick the column header checkbox to bulk approve or reject the selected activity for every checked order in the view.
Scan the column totals at the bottom of the grid to see how many records sit in each activity status at a glance.

Order Search › Critical Path Activities

Order Search › Critical Path Activities action

For full activity management on the order record, see Order › Critical Path.

Filter

Use filters to narrow your Order Search results. These filters are available from Search and Advanced Search where supported:

Filter	Description
Account Manager	Filter by the staff member set as Account Manager for the order. See Order › Side Widgets › Members.
Agent	Filter by agent managing the order. The list for this filter depends on what was configured in Site Settings › Company › Suppliers.
Brand	Filter by brand. The list for this filter depends on what was configured in Site Settings › Style › Brand.
Collection	Filter by collection. The list for this filter depends on what was configured in Site Settings › Style › Collection.
Colour Family	Filter by colour family or grouping.
Completed Date	Filter by order completed date.
Created	Filter by order creation date.
Created Between	Filter by creation date range.
Created By	Filter by user who created the order.
Critical Path	Filter by critical path. The list for this filter depends on what was configured in Site Settings › Order › Critical Path.
Custom Fields	Filter by order or style custom fields. The list for this filter depends on what was configured in Site Settings › Order › Custom Fields.
Customer	Filter by customer or retail channel. The list for this filter depends on what was configured in Site Settings › Company › Customer.
Department	Filter by department. The list for this filter depends on what was configured in Site Settings › Order › Department.
Designer	Filter by designer.
Destination	Filter by delivery destination. The list for this filter depends on what was configured in Site Settings › Shipping › Destination.
ETA	Filter by estimated time of arrival.
ETA Between	Filter by ETA date range.
ETD	Filter by estimated time of departure.
ETD Between	Filter by ETD date range.
Ex Factory	Filter by ex-factory date.
Ex Factory Between	Filter by ex-factory date range.
Factory	Filter by production factory. The list for this filter depends on what was configured in Site Settings › Company › Suppliers.
Freight Status	Filter by shipment status. The list for this filter depends on what was configured in Site Settings › Shipping › Freight Status.
Gender	Filter by gender for the style. The list for this filter depends on what was configured in Site Settings › Style › Gender.
In Store	Filter by in-store date.
In Store Between	Filter by in-store date range.
Keywords	Search across order and style fields by keyword.
Label	Filter by user-defined labels.
License	Filter by licensing agreement. The list for this filter depends on what was configured in Site Settings › Style › License.
Markets	Filter by markets or regions. The list reflects markets configured on orders through Order › Style Details › Additional Markets.
Order Type	Filter by order type (e.g., Production, Sample).
Origin	Filter by shipment origin. The list for this filter depends on what was configured in Site Settings › Shipping › Origin.
Resource	Filter by staff assigned to the order.
Season	Filter by fashion season. The list for this filter depends on what was configured in Site Settings › Style › Season.
Shipment	Filter by shipment.
Shipping Method	Filter by mode of transport. The list for this filter depends on what was configured in Site Settings › Shipping › Shipping Method.
Size Scale	Filter by size scale. The list for this filter depends on what was configured in Site Settings › Style › Size Scales.
Start	Filter by style start date.
Start Between	Filter by start date range.
Status	Filter by order status. The list for this filter depends on what was configured in Site Settings › Order › General Settings.
Stopped	Filter by stopped date.
Stopped Between	Filter by stopped date range.
Story	Filter by design concept or theme. The list for this filter depends on what was configured in Site Settings › Style › Story.
Style Label	Filter by style label.
Supplier Manufacturing ID	Filter by supplier's manufacturing identifier.
Supplier Profile	Filter by supplier profile.
Terms	Filter by commercial terms. The list for this filter depends on what was configured in Site Settings › Company › Terms.
Type	Filter by style or product type. The list for this filter depends on what was configured in Site Settings › Style › Type.
Sub Type	Filter by the style's more detailed product grouping beneath Type.
Updated	Filter by last update date.
Updated Between	Filter by update date range.
Warehouse	Filter by warehouse. The list for this filter depends on what was configured in Site Settings › Shipping › Warehouse.

Export

Order Search exports include the columns currently selected in your search view. To include Sub Type in an export, add the Sub Type column through Choose Columns before running Export.

Bulk Actions

Order Search supports bulk actions with these functionalities:

Action Bar	Fields
Share	Share with Agent — Share the order with an agent. Share with Factory — Share the order with a factory.
Actions	New Shipment — Create a new shipment. New Sample Requirement — Create a new sample requirement. New Purchase Order Form — Create a new purchase order form. Push to Xero — Push selected orders as Xero bills (available when the Xero integration is enabled and connected). See How Push to Xero Works. Members — Manage members assigned to the order. The Members list can be configured in Site Settings › Company › Staff. Delete — Remove selected orders.
Fields	Agent — Agent managing or coordinating the order. Alt Retail Price — Alternative recommended retail price. Buyer — Buyer responsible for the order. Buy Price — Purchase or buy price for the style. Customer — Customer or retail channel for the order. Department — Department responsible for the order. Destination — Final delivery location. ETA — Estimated time of arrival. ETD — Estimated time of departure. Ex-Factory — Date when goods leave the factory. Factory — Production factory for the order. Freight Status — Current shipment status. In Store — Date when goods arrive in store. Origin — Shipment origin or dispatch point. Retail Price — Recommended retail price. Season — Fashion season for the order. Sell Price — Sell price for the style. Shipping Method — Mode of transport. Status — Current order status. Stopped — Date when the order was stopped. Terms — Commercial terms (e.g., payment, delivery). Vessel — Vessel, carrier, or transport used for the shipment. Warehouse — Warehouse for dispatch.

For full details on bulk actions and how to use them, see Manage Data in Search.