Details
The Details section provides shipment metadata for tracking goods and supporting logistics, supply chain coordination, and financial reconciliation. It covers identifiers, routing, freight and tariff costs, origin and destination, container and vessel references, and custom fields from Site Settings. Use it to keep shipment records accurate for visibility, reporting, and audits.
Fields and Configuration
| Field | Description |
|---|---|
| Shipment No. | A unique identifier assigned to each shipment. Used for end-to-end tracking, reporting, and audit traceability. |
| Freight Status | The current status of the shipment while in transit (e.g., In Transit, Delivered, Delayed). Selected from a predefined list in Site Settings > Shipping > Freight Status to ensure consistent status reporting. |
| Shipping Method | The chosen mode of transport (e.g., Sea, Air, Courier). This could affect the lead times, freight charges, and logistics planning. The options are configured in Site Settings > Shipping > Shipping Method. |
| Destination | The final delivery location (e.g., Distribution Centre, Customer Site). Impacts routing decisions and service-level compliance. The options are configured in Site Settings > Shipping > Destination. |
| Origin | The point of dispatch (e.g., Factory, Port, Warehouse). Used for routing analysis, lead-time calculations, and logistics optimisation. The options are configured in Site Settings > Shipping > Origin. |
| Container | The identifier of the shipping container used. Essential for traceability, customs processing, and container-level documentation. |
| Vessel | The name or code of the vessel used for sea freight. Entered manually for reference and verification of carrier. |
| Total Freight Cost | The complete transportation expense incurred for moving the shipment from its origin to its destination. This may include base freight charges, fuel surcharges, handling fees, carrier service fees, and any other logistics-related costs billed by the shipping provider. • The cost can be just directly inputted. • Choose the currency from the Select currency dropdown. |
| Invoice No. | Invoice number associated with the shipment. Links shipment data to financial records for audit and reconciliation. |
| Total Tariff Cost | The total amount of duties, taxes, and customs tariffs applied to the shipment upon import or export. This can include customs duties, VAT/GST, excise taxes, import processing fees, and other government-mandated charges. • The cost can be just directly inputted. • Choose the currency from the Select currency dropdown. |
| Custom Fields | User-defined fields configured in Site Settings > Shipping > Custom Fields. These allow you to capture additional shipment-specific information tailored to your logistics and supply chain processes. |
Admin Configuration Required
Dropdown fields such as Freight Status and Shipping Method are configured in Site Settings. Ensure these are reviewed regularly to maintain data consistency across all shipments.
Helpful Tips
- Use the Invoice No. field to link shipments directly to financial records. This simplifies payment verification and accelerates financial reconciliation.
- Regularly update the Freight Status and Vessel/Container fields to provide real-time visibility to all staffs, reducing inquiries and enabling proactive management of potential delays.
- Ensure dropdown fields like Shipping Method and Freight Status are correctly configured in Site Settings. Consistent data entry is crucial for generating reliable performance reports and analytics.