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Definition Tags

The Definition Tags section allows you to create and manage colour-coded labels that can be applied to style definitions. These tags serve as visual cues to help categorise, prioritise, or flag styles for internal tracking and team collaboration.

Each tag consists of a description and an assigned colour, making it easy to identify specific attributes at a glance (e.g., 'High Priority', 'On Hold', 'Requires Review'). These tags are for internal use only and do not affect external product data, but they significantly improve visual management within the platform.

Quick Check - Before You Start
  • You can edit Site Settings › Style › Definition Tags
  • Limit how many colours and labels you introduce so teams can scan styles quickly
  • Agree what each colour means (for example red = blocked, green = approved)

Managing Definition Tags

You can easily add, edit, and delete tags to build a classification system that suits your workflow.

Add a Definition Tag

  1. Click the Add New button at the top left.
  2. Enter a Description and select a Colour.
  3. Click Save to create the tag.

Add or Edit Tag

Edit a Definition Tag

  1. Click the pencil icon next to a tag to update its description or colour.
  2. Make your changes and click Save to confirm.

Delete Definition Tags

  • Single Delete: Click the trash can icon next to the tag and confirm the action.

Single Delete Tag

  • Bulk Delete: Use the checkboxes to select multiple tags, then click the delete button that appears at the top of the table.

Bulk Delete Tags

Toolbar Actions

The toolbar provides several options for managing your list of tags:

  • Filter: Toggle the view between Enabled, Disabled, or All tags.
  • Export: Download the full list of tags in .xlsx format.
  • History: Export a complete change log for auditing and review purposes.

Filter Dropdown

Customising the Table View

Customise the definition tag table with these layout tools:

Feature Description
Sort by Organise tags alphabetically or by date.
Pin Column Keep important columns fixed while scrolling.
Autosize Column Automatically fit column widths to content.
Show/Hide Columns Choose which columns to display to create a tailored view.
Reset Columns Restore the table to its default layout.

Customisable Table

Pro tips
  • Use Colour Strategically: Assign distinct colours to different types of tags (e.g., red for urgent, yellow for pending, green for approved) to create an intuitive visual system.
  • Archive, Don't Delete: It is best practice to Disable tags that are no longer in use instead of deleting them. This preserves historical context without cluttering the active tag list.
  • Keep it Simple: Avoid creating too many tags. A concise, well-defined set is more effective and easier for teams to adopt and use.

Troubleshooting

Why does my tag not appear on a style?

The tag may be Disabled or the user may not have refreshed the style Definition view.

Steps to resolve:

  1. Confirm the tag is Enabled in Site Settings › Style › Definition Tags
  2. Re-open the style Definition tab and reselect the tag if needed
Why are tag colours confusing the team?

Too many similar colours or overlapping meanings reduce clarity.

Steps to resolve:

  1. Disable rarely used tags
  2. Document a short legend for design and merchandising
How do I audit tag changes?

Steps to resolve:

  1. Use History when available
  2. Export the tag list before and after major clean-ups