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License

The License section allows you to define and manage licensing agreements related to your styles. This is crucial for tracking intellectual property rights, especially for branded, co-branded, or character-licensed collections.

Licenses are assigned to styles that use third-party IP, such as logos, characters, or trademarks. Maintaining a clear list ensures correct brand attribution and supports legal, compliance, and marketing processes.

Quick Check - Before You Start
  • You can edit Site Settings › Style › License
  • Legal should confirm how contract names map to rows before users assign them on styles
  • Keep Licensor master data aligned with Licensor records

Managing Licenses

You can easily add, edit, and delete licenses to keep your records accurate and up to date.

Add a License

  1. Click the Add New button at the top left.
  2. Enter the required fields, such as the license name, licensor, and any applicable terms.
  3. Click Save to create the new license entry.

Add or Edit License

Edit a License

  1. Click the pencil icon next to the license you want to edit.
  2. Update the license name or related fields.
  3. Click Save to apply your changes.

Delete Licenses

Common Pitfall

Deleting a license row breaks traceability on styles that still reference that agreement. Disable expired licenses when legal needs historical records kept.

  • Single Delete: Click the trash can icon next to the license and confirm the action.

Single Delete License

  • Bulk Delete: Select multiple licenses using the checkboxes, then click the delete button that appears at the top of the table.

Bulk Delete License

Toolbar Actions

The toolbar provides several options for managing your license list:

  • Filter: Narrow results by Enabled/Disabled status or by Licensor.
  • Export: Download the complete license list in .xlsx format.
  • History: Export a change log of edits and deletions for auditing purposes.

Toolbar Actions

Customising the Table View

The license table can be customised using the following features:

Feature Description
Sort by Order licenses alphabetically or by the last modified date.
Pin Column Lock important columns in place for consistent visibility while scrolling.
Autosize Column Automatically adjust column widths to fit the content.
Show/Hide Columns Choose which columns to display to create a tailored view.
Reset Columns Restore the table to its default layout.

Customise Table

Pro tips
  • Track Key Dates: Use a dedicated field or the description to note important dates like the license expiry date. This helps prevent compliance issues and supports timely renewals.
  • Standardise Licensor Names: Maintain a consistent naming convention for licensors to avoid duplicates. This ensures clean data for filtering and accurate reporting.
  • Archive, Don't Delete: It is best practice to Disable expired or inactive licenses instead of deleting them. This preserves historical data integrity for past audits and reference.

Troubleshooting

Why can’t I select the licensor I need on a license row?

The licensor may be Disabled in Site Settings › Style › Licensor or named differently than in contracts.

Steps to resolve:

  1. Open Site Settings › Style › Licensor and confirm the record is Enabled
  2. Align spelling with legal documents, then retry the license form
How do we catch expiring licenses in time?

Steps to resolve:

  1. Store expiry context in Description or the fields your tenant exposes
  2. Export periodically and filter near-term dates in Excel
Why do reports double-count licensed styles?

Duplicate license descriptions behave like two different agreements.

Steps to resolve:

  1. Export licenses, merge duplicates with legal approval
  2. Disable the superseded entry after styles are updated