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Licensor

The Licensor section allows you to define and manage the organisations or individuals who legally own the intellectual property (IP) rights associated with your styles. Managing this data ensures accurate brand attribution and supports compliance across all licensing workflows.

Licensors are often linked to license agreements for character IP, trademarks, or brand logos (e.g., Disney, Warner Bros., NBA). Keeping this list accurate ensures consistent licensing documentation, filtering, and reporting.

Managing Licensors

You can easily add, edit, and delete licensor records to keep your IP management system organised.

Add a Licensor

  1. Click the Add New button at the top left.
  2. Enter the required fields, such as the licensor's name.
  3. Click Save to create the new licensor record.

Add or Edit Licensor

Edit a Licensor

  1. Click the pencil icon next to the licensor you wish to modify.
  2. Update the name or other details as needed.
  3. Click Save to confirm the changes.

Delete Licensors

  • Single Delete: Click the trash can icon next to a licensor and confirm the action to remove it.

Single Delete Licensor

  • Bulk Delete: Select the checkboxes for multiple licensors, then click the delete button that appears at the top of the table.

Bulk Delete Licensor

Toolbar Actions

The toolbar provides several options for managing your licensor list:

  • Filter: Toggle the view between Enabled and Disabled licensors.
  • Export: Download the complete list of licensors in .xlsx format.
  • History: Export a complete change log for auditing and review purposes.

Toolbar Actions

Customising the Table View

The licensor table can be customised to suit your preferences using the following controls:

Feature Description
Sort by Organise licensors alphabetically or by the date they were last updated.
Pin Column Lock important columns in place for consistent visibility while scrolling.
Autosize Column Automatically adjust column widths to fit the content.
Show/Hide Columns Choose which columns to display to create a tailored view.
Reset Columns Restore the table to its default layout.

Customise Table

Pro tips
  • Standardise Naming: Use a consistent naming convention (e.g., Warner Bros., not WB) to ensure clean data for filtering and reporting.
  • Archive, Don't Delete: It is best practice to Disable licensors that are no longer active instead of deleting them. This preserves historical data integrity for past styles and license agreements.
  • Link to Licenses: Ensure each licensor is correctly associated with its corresponding licenses. This creates a clear and traceable link from the IP owner to the specific rights granted for each style.

Troubleshooting

Why are there two licensors for the same company?

Abbreviations and full legal names were both created.

Steps to resolve:

  1. Pick the canonical value with legal
  2. Disable the duplicate after re-pointing licenses and styles
Why is a licensor missing from license dropdowns?

It is likely Disabled.

Steps to resolve:

  1. Open Site Settings › Style › Licensor
  2. Enable the record or add it if the partnership is new
How do I evidence licensor changes?

Steps to resolve:

  1. Use History exports when available
  2. Save Export snapshots before reorganising IP data