Skip to content

Style Edit Sample Report

The Edit Sample Report interface is accessed from the Sample Reports section within the Samples tab of the Style module. It provides comprehensive management of detailed sample data, including measurements, visuals, components, and internal notes. This detailed view allows for thorough documentation and collaboration, supporting the complete sample review and approval process.

The interface enables you to capture comprehensive sample information across multiple sections, facilitating quality assurance, supplier collaboration, and decision-making. Editability and access permissions are dependent on the current report status and site-level configurations, ensuring appropriate control over documentation changes.

Each section of the edit interface serves a specific purpose in documenting different aspects of the sample, from technical measurements through to visual documentation and component tracking. The interface supports both internal team documentation and supplier collaboration, with permissions controlling who can edit specific fields.

Supplier Access

If the sample report is shared with a supplier, they may be allowed to edit specific fields depending on permissions configured in Site Settings. This enables collaborative documentation and feedback collection directly within the report interface.

How to Open Edit Sample Report

To access the detailed editing interface for a sample report:

  1. Navigate to the Sample Reports section in the Samples tab.
  2. Locate the sample report you want to edit.
  3. Click the More menu (three dots icon) on the report entry, and it will redirect you to Edit Sample Report tab.
  4. You may also directly click the Sample Report, and it will redirect you to Edit Sample Report tab.

Quick Access

Once a report is opened in the edit interface, fields in the main Sample Reports table become locked from in-line editing. Ensure you've completed any necessary table-level edits before opening the detailed view.

Measurement Mismatch

Sample Report

This warning message appears when measurements in Style > Specification (such as description, grade type, grade, value, or other measurement fields) have been changed after the sample report was generated. When you open or edit a previously generated report in Style > Samples > Sample Report, the warning is triggered.

Clicking the hyperlinked here will sync the measurement changes from the specification into the report. You can dismiss the warning without syncing by clicking the x button.

Details Section

The Details section contains core information about the sample report, including category, style information, and status tracking.

Field Description Editability
Sample Category The type of sample being reported (e.g., Fit Sample, Salesman Sample). This determines the purpose and category of the sample report. Editable only if no changes have been made in other sections (e.g., Measurements). Once other sections are modified, this field becomes locked to maintain data integrity.
Style Description A description of the style associated with this sample report. Not editable. Auto-filled from the style description field in the Style module.
Unit The unit of measurement used for the style (e.g., pieces, pairs). Not editable. Inherited from the style configuration.
Colour The colourway linked to the reported sample. Editable only if other sections are untouched. Once measurements or other data are added, this field becomes locked.
Status Tracks report progress and current state (e.g., In Progress, Pending Review, Approved). Editable at any time to track report progress and reflect current sample status.
Created By The staff member who created the report. Auto-filled with the staff member who created the report. Not editable.
Spec The style specification associated with this sample. Not editable. Pulled from the style's specification in the Style module.

Sample Report Details

Editing Restrictions

Some fields in the Details section become locked once other sections are modified. Ensure you've confirmed sample category and colour before adding measurements or other detailed data.

Measurements Section

The Measurements section enables you to document and track sample measurements against specifications, including tolerance checking and revised measurement tracking.

Measurements in this section are imported from the Style > Specification tab. You can add new measurements or update values, but modifications here do not affect the original specification. This allows you to document sample-specific measurements while preserving the original style specifications.

How to Measure Columns

When Include how to measure in the specification table is enabled in Site Settings > Style > General Settings > Specification, the How to Measure columns are displayed in the Sample Report measurements table. This provides detailed measurement instructions for each Point of Measurement (POM), ensuring consistent guidance wherever samples and specifications are viewed or printed.

Measurement Fields

Field Description
POM Point of Measurement. Identifies the specific measurement point on the garment or item (e.g., Chest, Waist, Length).
Description Description of the measurement point, providing context for what is being measured.
Grade Type Indicates the grading method used: single (one size), multiple (graded across sizes), or exact (specific value per size).
Grade Grade increments used for scaling measurements across different sizes.
Sizes Sizes applicable to the measurement. Multiple sizes can be associated with a single measurement point.
Value Measured value per size. This is the actual measurement recorded for the sample.
Range Automatically calculated status indicator based on tolerance comparison:
🟥 Red: Out of tolerance (measurement exceeds acceptable deviation)
🟧 Orange: Within tolerance (measurement is within acceptable deviation)
Revised Measurement Updated measurement data post-inspection. Used to document corrected or adjusted measurements after initial review.
Tolerances Acceptable deviation range for each measurement. Defines the upper and lower limits for acceptable measurements.

Sample Report Measurements

How to Add a Heading

Add custom headings to organise measurements into logical groups:

  1. Click the plus icon in the Measurements section.
  2. Select Add Heading from the dropdown menu.
  3. The heading field appears with in-line editing enabled.
  4. Enter your heading text (e.g., Body Measurements, Sleeve Measurements).
  5. The heading is auto-saved when you click away or press Enter.

Organisation

Use headings to group related measurements together, making it easier to navigate and review measurement data.

How to Add a Measurement

Add new measurement entries to document sample-specific measurements:

  1. Click the plus icon in the Measurements section.
  2. Select Add Measurement from the dropdown menu.
  3. A new measurement row appears with in-line editing enabled.
  4. Enter measurement details including POM, description, grade type, sizes, values, and tolerances.
  5. The measurement is auto-saved when you click away or press Enter.

Measurement Import

Measurements are initially imported from the Style > Specification tab. You can add new measurements specific to the sample without affecting the original specification. If you subsequently change measurements in Style > Specification, a warning will appear when you open the report.

Measurement Actions

Action Description
View Options Toggle between Exact Measurement view (shows specific values per size) and Grade view (shows grading increments). This helps you view measurements in the format most useful for your review.
Drag & Drop Columns Rearrange table columns by dragging column headers to customise the layout to your preferences. Your column order preferences are saved.
Highlight Text Click the paint icon to customise text highlighting, making important measurements or notes stand out.
Delete Remove individual measurements or use checkboxes for bulk deletion. Select multiple measurements and delete them simultaneously for efficient cleanup.

Tolerance Indicators

The Range field automatically calculates whether measurements are within tolerance based on the specified tolerance values. Red indicators highlight measurements that need attention, while orange indicates acceptable deviations.

Sketches Section

The Sketches section displays technical sketches and drawings associated with the style specification. Sketches are pulled directly from Style > Specification and provide visual reference for sample review.

This section is view-only with no editing or commenting options, ensuring sketches remain consistent with the original style specification.

Sample Report Sketches

Sketch Actions

Action Description
Hide/Unhide Image Control visibility of sketches to suppliers. Hide sketches that contain proprietary information or show only relevant views.
Preview Image Click on a sketch to view it in a larger preview window for detailed examination.
Display Options Switch between small and large icon views. Your preferred display setting is remembered across all applications for consistent viewing preferences.

Synchronisation

Sketches are automatically synchronised from the Style > Specification section. Any updates to sketches in the specification will reflect in the sample report.

Images Section

The Images section enables you to upload and manage sample photographs, supporting visual documentation and annotation of the actual sample received.

How to Add an Image

Upload sample images from your image library:

  1. Click the plus icon (+) in the Images section.
  2. A popup displays your image library with available images.
  3. Browse or search for the image you want to add.
  4. Select the image from the library.
  5. The image is added to the report and appears in the Images section.

Sample Report Images

Image Actions

Action Description
Add Comments Annotate images with comments and notes. Click on an image to add comments at specific points. Note: Comments are unavailable in small view mode.
Drawing Tool Click the paint icon to access drawing tools. Highlight or mark areas of interest directly on the image for clear communication.
Delete Image Remove individual images from the report. Note: Bulk delete is not available for images.
Display Options Toggle between large and small icon views. Your preferred display setting is remembered across all applications.
Preview Image Click on an image to enlarge it in a preview window for detailed examination.

Image Documentation

Use images to document sample condition, construction details, and any issues or observations. Add comments and drawings to highlight specific areas for review or feedback.

Components Section

The Components section enables you to track and verify materials and components used in the sample, supporting quality assurance and supplier communication.

Components attached here help track material specifications, verify supplier submissions, and document component approvals or rejections.

How to Add Components

Add components to track materials used in the sample:

  1. Click the plus icon (+) in the Components section.
  2. A popup displays available components with filtering options.
  3. Use filters to search for the specific component you need (e.g., by material type, supplier, or component name).
  4. Select the component from the filtered list.
  5. Click Add to insert the component into the report.

How to Add Another Component Image

Add additional images to existing components (e.g., to compare original specifications with supplier submissions):

  1. Locate the component in the Components section.
  2. Click the Add Action button for that component.
  3. Select an image from your image library.
  4. The image is added to the component.

Image Limit

A maximum of two images per component can be added. This typically allows for comparing original specifications with supplier submissions or documenting before and after states.

Sample Report Components

Component Actions

Action Description
Edit Component Status Mark components as Pass or Fail to indicate approval status. This helps track which components meet specifications and which require changes.
Add Comments Attach notes and observations about the component. Use comments to document issues, approvals, or specific feedback for suppliers.
Delete Component Remove a component from the report if it was added incorrectly or is no longer relevant.
Preview Component Image Click on a component image to enlarge it in a preview window for detailed examination.

Component Tracking

Use component status (Pass/Fail) to track approval progress and identify components that need attention or resubmission.

Files Section

The Files section provides centralised file management for each sample report. It allows you to upload, organise, and secure all documents relevant to the sample — from test reports to quality control documentation.

File Management Features

Feature Description
Folder Management Organise documents in logical folders (e.g., test results, QC reports, certificates). Create nested folder structures for better organisation.
Supported File Types Supports various file formats including PDF, DOCX, XLS, ZIP, MP4, PNG, and more.
File Upload Size The maximum file upload size is 500 MB.
Bulk Actions Select multiple files for download or deletion (based on permissions). Use checkboxes to select multiple items.
Drag-and-Drop Upload Quickly attach documents directly into the sample report by dragging files from your computer.
Save Link As Right-click on any file and use Save Link As to save it directly to your preferred location on your computer without having to download it first.

Files

Notes Section

The Notes section provides a space for sample-report-specific comments, supporting internal team collaboration and supplier communication.

This section is useful for capturing feedback, clarifications, action items, or any other information related to the sample report that doesn't fit into structured fields.

Sample Report Comments

How to Add Notes

  1. Navigate to the Notes section in the sample report.
  2. Click in the notes field to begin typing.
  3. Enter your comments, feedback, or observations.
  4. Notes are saved automatically when you click away or press Enter.

Collaboration

Notes can be viewed by both internal team members and suppliers (if the report is shared), facilitating transparent communication and feedback exchange.

Best Practices

To maximise the effectiveness of the Edit Sample Report interface, consider these best practices:

Practice Description
Complete Documentation Add comprehensive documentation including measurements, images, and components to support thorough sample review.
Timely Updates Update measurements and add images promptly when samples are received to maintain accurate documentation.
Tolerance Monitoring Review tolerance indicators regularly to identify measurements that need attention or correction.
Visual Documentation Use images and annotations to clearly communicate observations, issues, or approvals to suppliers and team members.
Component Tracking Document component status (Pass/Fail) to track approval progress and identify items requiring resubmission.
Clear Notes Use the Notes section to provide clear feedback and action items for suppliers and internal teams.
Supplier Collaboration Share reports with suppliers early to enable collaborative documentation and faster feedback cycles.

Helpful Tips

  • Confirm sample category and colour in the Details section before adding measurements, as these fields become locked once other sections are modified.
  • Use headings in the Measurements section to organise related measurements into logical groups.
  • Add images promptly when samples are received to document condition and construction details.
  • Use component status tracking to identify which materials need attention or resubmission.
  • Leverage drawing tools and comments on images to clearly communicate specific observations or issues.
  • Review tolerance indicators regularly to catch measurement deviations early in the review process.