Style Inventory
The Inventory section of the Style application enables users to track and manage available stock quantities efficiently. Inventory items are grouped by colour, making it easy to monitor and organise style inventories.
Style inventory can be managed directly from the Style Application. Each inventory entry captures key details such as colour, size, warehouse location, and available quantity. Inventory records are editable for streamlined workflows.
Quick Check - Before You Start
- Confirm Style Inventory is enabled in Site Settings > Style > General Settings > Style Inventory if the tab or features are missing.
- Have colour, warehouse, and per-size quantities ready before opening the add pop-up.
Add Style Inventory
Inventory for styles is typically managed per colour and size combination.
- Navigate to the Style application and open the Inventory tab.
- Click the plus (+) icon.
-
In the pop-up window, enter:
- Colour
- Warehouse
- Available Quantity per size
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Click Add to confirm the inventory entry.
Edit Inventory
- Within the Style Inventory list, click the pen icon under the Available column for the corresponding colour.
- Adjust the Quantity as needed.
Info
Editable fields are indicated by a blue outline when hovered over.
Shipped Order Quantity
The Shipped Order Quantity section provides a read-only summary of the quantities shipped for each order. This view allows users to verify what has been dispatched without making any changes to the data, ensuring accuracy and preventing unintended modifications.
You can view this by clicking the magnifying glass before the number in Shipped Quantity column.
| Field | Description |
|---|---|
| Details of Shipment and Order | Displays the shipment and order numbers, helping users quickly identify which shipment the data relates to and which order was included. |
| Colour Name | Shows the colour variant of the product. |
| Sizes Row | Lists all available sizes for the ordered item, enabling users to review size-level shipment details. |
| Available Quantity Row | Indicates the quantity shipped per size, providing clarity on how much of each size has been fulfilled. |
| Total Quantity Column | Displays the total quantity shipped for the item across all sizes, supporting reconciliation and shipment accuracy checks. |
Inventory Actions
Inventory section support the following actions:
| Action | Description |
|---|---|
| Lock | Prevents the inventory from appearing in inventory reports and active order calculations.  |
| Inventory Details | Opens a detailed breakdown of the inventory record.  |
| Delete | Removes an inventory record. Use the checkbox to select multiple records for bulk deletion.  |
Enabling/Disabling Style Inventory
To enable or disable the Style Inventory, configure it in Site Settings > Style > General Settings > Style Inventory.
Helpful Tips
- Regularly audit inventory by size and colour to ensure stock accuracy
- Use clear naming for colours and maintain consistent sizing definitions
- Lock inventory records that are obsolete, reserved, or under review to prevent misallocation
Troubleshooting
I do not see the Inventory tab or expected inventory features—what should I check?
The feature can be turned off at the site level.
Steps to resolve:
- Go to Site Settings > Style > General Settings > Style Inventory.
- Enable Style Inventory if your organisation uses it, then reopen the style.
Which cell can I edit for quantities?
Quantities are edited from the pen icon under the Available column for the colour you need to adjust.
Steps to resolve:
- In Style > Inventory, locate the colour row.
- Click the pen icon under Available, change Quantity, and save.
What does Lock do on an inventory row?
Lock stops the inventory from appearing in inventory reports and from active order calculations, as described on this page.
Steps to resolve:
- Use Lock for obsolete, reserved, or under-review stock you do not want included in those views.
- Unlock if the record should return to normal reporting and order logic (if your role allows).