Definition
The Definition tab on a shared style in the Supplier Portal is a view-only bill of materials. It shows the fabric, trim, branding, labels, and other components your customer's instance users have assigned to the style on the Production Portal. Use it to confirm materials, placements, quantities, and sources before sampling, costing, or production — without relying on email attachments alone.
Which sections and columns appear depends on your customer's configuration. You can switch between List and Grid view to review components as a table or as visual cards.
Supplier Portal > Style > Definition 
Quick Check - Before You Start
- Confirm you are on the correct customer connection in Active Instance if you work with more than one brand.
- If the Definition tab is missing or a section is empty, ask your instance user to verify the style is shared with your factory or agent and that your Supplier Portal role includes Style View access.
- Use Grid view when you need to compare component images and swatches; use List view when you need to scan codes, quantities, and placements across many rows.
View-Only Access
The Definition tab in the Supplier Portal is read-only. Instance users add, edit, reorder, and remove components in Style › Definition on the Production Portal. If a component or field does not match your brief, contact your customer's team through **Chat
Component Sections
Components are grouped into collapsible sections. Your customer chooses which sections are enabled — common defaults include Fabric, Trim, Branding, Labels, Details, Make, Production, Material, and Packaging.
| Section | Description |
|---|---|
| Fabric | Primary textile materials for the main body of the style. |
| Trim | Supplementary items such as zips, buttons, threads, and drawcords. |
| Branding | Logos, patches, and other elements that identify the brand. |
| Labels | Main labels, care labels, size labels, and related tag requirements. |
| Details | Design features or embellishments that form part of the style. |
| Make | Construction and assembly instructions or related components. |
| Production | Manufacturing, finishing, and production-related components. |
| Material | Raw materials used in the style that do not fit another section. |
| Packaging | Hangers, polybags, tissue paper, cartons, and other packing materials. |
Each section header shows how many components it contains. Expand or collapse a section to focus on the material type you are reviewing. If a section you expect is missing entirely, your customer may have hidden it in their style configuration — ask your instance user rather than assuming the style has no components in that category.
List and Grid View
Use the layout toggle in the Definition tab toolbar to switch how components are displayed.
| View | Best for |
|---|---|
| Grid | Visual review when component images or fabric swatches are available. Cards show the component image, code, description, colour, source, and badges at a glance. |
| List | Scanning many components quickly, comparing Code, Description, Placement, Quantity, and Source in a compact table layout.  |
Your selected layout applies to the current session on the style record.
Component Fields
Components in List view and on Grid cards show the following columns:
| Field | Description |
|---|---|
| Colourway | The product colour variant the component applies to, or All when it applies to every colourway on the style. |
| Code | The component identifier. Library-linked components use the customer's component number (for example, CMP00082). |
| Image | A visual reference or swatch for the component, when your customer has uploaded one. |
| Description | Detailed information about the component — composition, specifications, or usage notes. |
| Colour | The selected component colour name and swatch, when the row is linked to a colour in your customer's component library. |
| Qty | How many units of the component are required per garment. Decimal values may be used where applicable. |
| Source | Where the component is sourced from. |
Confirm Against Your Tech Pack
Compare Code, Description, Colour, and Qty with the tech pack or BOM your customer shared. Definition data is maintained on the Production Portal and may be updated after an earlier email or PDF was sent.
Where Definition Data Comes From
Instance users maintain the bill of materials in Style › Definition on the Production Portal. Components may be entered manually, added from the Component Library, or copied from another style. What you see in the Supplier Portal reflects the current shared record — you cannot add or edit rows from your supplier account.
Next Steps
- Review style Details, Colours, and Pricing
- Review sketches, sizes, and measurements on Specification
- Fulfil sample requirements and reports on Samples
- Track development milestones on Critical Path
- Search and open shared styles
- Download specification documents from Documents
- Ask your customer's team about component changes
Related Settings
These Site Settings pages are maintained by your customer's administrators. Share them with your instance user contact if Definition sections or columns do not match expectations.
Troubleshooting
Why is the Definition tab missing on a style I can otherwise open?
Tab visibility depends on your Supplier Portal role, portal display settings, and what your customer has shared on the style record.
Steps to resolve:
- Confirm whether the tab is missing entirely or visible but empty.
- Ask your instance user to verify your Supplier Portal role in Site Settings › Company › Suppliers includes Style with View enabled.
- Ask them to confirm Definition is included in the supplier portal layout for styles.
- Click Refresh or reopen the style from Activity after your customer confirms updates.
Why is a Fabric or Trim section empty or missing?
Visible sections are controlled by your customer's style configuration, not by individual supplier accounts. A missing section may be disabled in settings; an empty section means no components have been added there yet.
Steps to resolve:
- Expand other sections on the Definition tab to confirm components exist elsewhere on the style.
- Ask your instance user whether the section is enabled for their organisation and populated on the Production Portal record.
- Request an updated tech pack or Style Specification from Documents if you need formal BOM output while definition rows are still being built.
Why does a component on the Definition tab not match what my customer sent by email?
Component rows can be added, edited, reordered, or removed on the Production Portal after an earlier brief was sent.
Steps to resolve:
- Refresh the style record and review Activity for recent definition changes.
- Compare Code, Description, Colour, Placement, and Quantity with your customer's latest communication.
- Contact the instance users listed under People on the style card to confirm the current approved bill of materials.
Why can I only see components for some colourways?
Components can be assigned to a specific Colourway or to All colourways on the style. Filtering or section layout may also limit what appears in a single view.
Steps to resolve:
- In List view, check the Category or Colourway column for each row.
- Switch between List and Grid view to ensure you are not overlooking collapsed sections.
- Ask your instance user to confirm colourway-specific BOM requirements if a colour option from Colours has no matching components.
Why are images or columns missing on the Definition tab?
Column visibility and images depend on your customer's style UI configuration and whether instance users have uploaded references for each component.
Steps to resolve:
- Switch to Grid view if you need to review component images or swatches.
- Ask your instance user to confirm the columns they expect suppliers to see are enabled in Site Settings › Style › General Settings.
- Check Files on the style card for additional reference imagery or CADs shared outside the definition grid.